Hilltop Announcements

Annual Homeowners Meeting Dec 8 - on Zoom

As announced in the last newsletter, for the safety of all residents of Hilltop, the HOA Board has made arrangements to hold the Annual Meeting via Zoom.
It will be on Dec, 8th at 7:00 PM
You will receive instructions BY EMAIL about how to participate. WITH THAT SAME EMAIL, you will also receive the agenda, instructions on meeting procedures, the proposed budget, the names of those running for open Board seats and much more.
PLEASE WATCH YOUR EMAIL FOR THIS INFORMATION1

Your Maintenance fees at work.

Chimneys:

As previously announced by email, your Board is working with Zimmerman’s roofing to replace all chimney outer surfaces.  The old, cracked stucco will be removed, all flashing replaced and new vinyl siding installed.  If there is water damage to the underlying wood structure (box), that will also be replaced.  This will be done for all chimneys over a 5-year period. 

Roof and other surfaces inspections:

Update (7/23/20): all units in Hilltop have been inspected.  This included the roof, chimneys, gutters, downspouts, and siding.  At that time all gutters and skylights were cleaned and minor repairs made at no additional charge. 

Zimmerman’s has given a report to the Board listing all repairs needed, including photos.  Since most are serious (repair or prevent leaks) the Board has contracted Zimmerman’s to fix ALL repairs.  This should be completed during August (weather permitting).  

Nearly ALL units in Hilltop require repairs, primarily replacing cracked vent boots.  We appreciate your cooperation in helping Zimmerman’s compete all repairs in a timely manner.

Chimney resurfacing: (over the next 5 years)

Each plex will be notified in advance.  At that time you will have the option to have your chimney removed (for example, if you now have a gas fireplace) at no charge and/or a non-functioning satellite dish antenna removed for a special price of $197. (Note: when a home is sold any dish antenna must be removed and all roof repairs made unless the buyer states in writing that they want the dish and will be responsible for it.)

If you have old skylights

During Zimmerman’s inspection of all homes, they not only cleaned all skylights, they also reported on condition.

The old “dome” skylights (those not replaced when roofs were replaced 12-15 years ago) are ALL in very poor condition and likely leaking.  Zimmerman’s advises that they should be replaced ASAP.  Zimmerman’s can do it for you or you can hire a licensed contractor of your choice.  If you do, you MUST notify the Board and get the OK BEFORE any work begins.

Note:  Skylights are NOT HOA responsibility.  Per Hilltop governing documents, all skylights are owner responsibility.

Q:  What if I don’t want to replace my skylights?

Should a leaking skylight cause roof damage, the owner will be responsible for the cost of that roof repair.

Additional information will be provided to those few homes affected by this.

 

Important information sent to all in May

The HOA on May 1 mailed a packet of information to all owners and tenants/residents.  If you do NOT have this, or have moved in after May 1, the same information is now on this website.

PLEASE BE SURE TO READ THIS IMPORTANT INFORMATION!

The packet contained the following:

Cover letter/newsletter

Contact information form – this is to be sure that we have the most up-to-date contact information for all residents so that we can both mail and email you in a timely manner.

Updated Rules and Regulations

Updated Penalties and Fines Policy

FAQs – this is new and will help answer some of the most common questions.

General Information

Annual Garage Sale

The 2020 garage sale has been cancelled due to the pandemic.  You are free to have a garage sale on your own, but the HOA will not be running ads.

Future Annual Yard Sales (2021 +)
The Hilltop Annual Yard Sale is heavily advertised and well attended. It is always the Saturday before Labor Day Weekend.

At the December 2019 Annual Homeowners Meeting 3 new Board members were elected for terms beginning January 2020. 

Note:  Due to resignations, we have 2 vacant Board seats.  If you are interested in serving on the Board please contact Adam Westgate at the email below, with a short bio and statement of why you want to serve.  He will forward all replies to the Board for review.

Board of Directors for Hilltop for 2020:

Jeffrey Butch – President and Hospitality Chair – 2 years remaining in term (ends Dec. 2021)

John Cantwell – Vice-President and Compliance Chair – 1 year remaining in term (ends Dec. 2020)

Bonnie Benjamin – Treasurer and Architecture Chair – 1 year remaining in term (ends Dec. 2020)

Janet Havner – (resigned, moving in August) Secretary and Landscape Chair – 2 years remaining in term (ends Dec. 2021)

Joe Krawizcki – (resigned in July) Member-at-large and Finance Chair – 2 years remaining in term (ends Dec. 2021)

*The monthly fee for 2020 is $144.10/mo. *

Payments can be made electronically, by mail or just drop your check in our special HOA box on Winding Hill Dr. at Nolt (next to regular PO boxes). Please put your name or street address on your check.

*Monthly maintenance fees are anticipated to increase 10% per year, as permitted by our Declaration of Covenants, Conditions and Restrictions  As has been communicated at the Annual Homeowners Meeting and other owner meetings as well as by email and personally delivered documents,  as a 35+  year old community, Hilltop does not currently have sufficient monies set aside to repair or replace due to ‘normal wear and tear’, all the items detailed in our governing documents, now and in the future (Ex. “External surfaces” such as: roofs, siding, gutters, chimney surfaces, etc.).

Mailing Address

Hilltop Homeowners Association, Inc., PO Box 4841, Lancaster, PA 17604-4841

You can also drop off any communication for Adam or the Board at the HOA Box on Winding Hill Dr. just off Nolt Rd.

Contact: Adam Westgate, Property Manager
ManagementHilltopHOA@gmail.com