October 2019 Newsletter

Homeowners’ Meeting
and Elections
Tuesday, December 3rd, 7 PM

At: Church of Jesus Christ of Latter Day Saints Corner of Harrisburg and Sylvan
(same as last year)

A variety of hors d’oeuvres and desserts will be served

Meet and Greet:
Socialize 6:30 – 7:00PM
Meet your neighbors and Board members

Meeting starts at 7 PM

Your vote is important.
– We have 3 Board positions open this year and we have 3 people who have volunteered to fill the positions. Bios of current and proposed new Board members will be sent separately.
– Several major items will be discussed and voted on, including the budget.

In addition, when you attend you can:
– Learn what has been accomplished for Hilltop in 2019
– Join in the discussion of what is planned for 2020

If you will not be able to attend, a proxy is attached to your newsletter (email or snail mail), or you can download a proxy from the website. https://hilltophoa.com/legal-documents/ (under ‘additional documents’).
To use the proxy, fill it out and designate another Hilltop owner who will be attending the meeting to vote for you, OR you can drop it in the HOA ‘mailbox’ on the corner of Nolt and Winding Hill.


Join the Board – If you are a homeowner, please submit your bio to Jeff Butch (President) to be considered for a Board position in the upcoming election. President@hilltophoa.com

Board members’ commitment, depending on which committees they chair, and how many committee members they have, spend about 1-3 hours per week handling HOA business.

Committee member – you do NOT have to be an owner. Tenants are invited to participate. As a committee member, your commitment will probably average less than 2-4 hours per month.

For more information or to volunteer, please contact a Board member by email or by dropping a note in the Hilltop mailbox on the corner of Winding Hill and Nolt Rd. and your request will be forwarded to the appropriate Board member.


I know you see this reminder every year – but it bears repeating…
Please remember that the fireplaces in our units are designed for occasional use only with compressed logs and are primarily decorative in nature. They are NOT – and never were – intended to be used as a primary, or ongoing, heat source. To use the fireplace in such a way puts not only the homeowner, but also neighbors on either side, at risk of fire and/or smoke damage.

Don’t forget to test your smoke alarm!

Remember: DO NOT Place Trash or Recycle bins on the Grass (it kills it).


Yes, unfortunately, it is that time of year when we need to start planning for winter.
You can read the snow removal policy on our website

For those who do not have computer access, please contact Jeff Butch at 717-475-3009 or Adam Westgate at 717-305-8332 to request a printed copy.

Planning any improvements to your property?
Please submit a request and provide the appropriate Contractor Information: license, Insurance and a copy of the proposed work order to be reviewed

Please visit the HOA Website to get all the required information about our Development: Declarations, Rules and Regulations, Approval Policies, Previous Annual Board Minutes and Newsletters, Policy guidelines for work to be completed and how to get reimbursed for work needed to be done and paid for by the HOA.

Reminder: That all grills or any open flames are not to be left unattended when in use. Grills, Tiki Torches or other open flames are never to be attached to wood or other flammable surfaces. The HOA is not responsible for owner neglect.

Read the entire newsletter here

General Information

Board of Directors for Hilltop for 2021:

Jeffrey Butch – President and Architectural Chair

Carole Campbell – Vice-President and Landscaping Chair

Skip Walters- Secretary and Compliance Chair

Keith Miller- Treasurer and Finance Chair

Lauren Dufault- Hospitality, Website, and Newsletter

Adam Westgate- Management Firm

Scott Sterner- Accountant

*The monthly fee for 2021 is $158.50/mo. *

Payments can be made electronically, by mail or just drop your check in our special HOA box on Winding Hill Dr. at Nolt (next to regular PO boxes). Please put your name or street address on your check.

*Monthly maintenance fees are anticipated to increase 10% per year, as permitted by our Declaration of Covenants, Conditions and Restrictions  As has been communicated at the Annual Homeowners Meeting and other owner meetings as well as by email and personally delivered documents,  as a 35+  year old community, Hilltop does not currently have sufficient monies set aside to repair or replace due to ‘normal wear and tear’, all the items detailed in our governing documents, now and in the future (Ex. “External surfaces” such as: roofs, siding, gutters, chimney surfaces, etc.).

2021 Annual Yard Sale
The 2021 Hilltop Yard Sale will be on Saturday, August 21st from 7am-12pm. The Hilltop Annual Yard Sale is heavily advertised and well attended. We look forward to seeing you in August!

Mailing Address

Hilltop Homeowners Association, Inc., PO Box 4841, Lancaster, PA 17604-4841

You can also drop off any communication for Adam or the Board at the HOA Box on Winding Hill Dr. just off Nolt Rd.

Contact: Adam Westgate, Property Manager